Property Coordinators are responsible for maintaining accurate records of their department’s assets, completing annual inventory, and ensuring all equipment movements or disposals follow required processes. 

Responsibilities include: 

  • Tracking and updating asset records in Workday 
  • Tagging new assets following Institute standards 
  • Coordinating surplus, transfers, and equipment loans 
  • Completing annual inventory 
  • Requesting logistics support for property moves 
  • Maintaining compliance with Institute, state, and federal rules 
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Required Training

Workday Business Assets of Property Coordinators

Anyone requesting the role of Property Coordinator in Workday is required to complete the Workday Business Assets of Property Coordinators training prior to receiving access in Workday.

The mandatory training provides information on: 

  • Using the property management system 
  • Tagging assets 
  • Managing surplus and transfers 
  • Completing annual inventory 
  • Running departmental reports 

How do I access the training?

To access the training: Navigate to https://b.gatech.edu/genius

Click on the View Course Catalog link in the left navigation pane. Then type "Workday Business Assets" in the search bar at the top of the page, and click Find Course. When the course appears, click the Register button. 

Click on the Proceed to Cart link in the top right area of the page. Then click Confirm to confirm the course in your cart. Click on the Dashboard link in the left navigation pane to access the course.

When you have completed the training, download the certificate from the Completed Courses section of the Dashboard page.

How do I request a security role as Property Coordinator in Workday?

Navigate to the Workday Security Roles Request form in ServiceNow to request the new role.

In the “Requested For” field, enter the name of the Property Coordinator.

Under "Select what type(s) of roles to add", select the Assets checkbox. Then click the Add Property Coordinator Role checkbox.

In the 'Cost Center Name and Code" field, enter the Cost Center number and name for the Cost Center you would like to assign these Property Coordinators. 

In the "Additional Comments" field, please add the following information so that Property Control can add the new user to the RFTrack Inventory system:

  • GT username
  • GT Buzzcard number
  • GT Email address
  • Work phone number

 Read the "Financial Data Stewardship Attestation", and click the checkbox to agree to the GT Data Stewardship and Policy Compliance statement.

Click "Add Attachments", and add the Certificate from the completion of the training course. 

Click the Submit Request button on the right side of the page.

You should receive a ServiceNow notification when the role has been added.

How do I remove the Property Coordinator Role?

Instructions for Removing the Property Coordinator Role in Workday.

How do I add or remove a property coordinator for a cost center?

Instructions forAdding or Removing a Property Coordinator for a Cost Center.

How do I assign a missing coordinating cost center to an asset?

Instructions forAssigning a Missing Coordinating Cost Center to an Asset.

How do I tag and issue assets in Workday? 

Instructions for Tagging and Issuing Assets in Workday.

Radio-Frequency Identification (RFID) Training for Property Coordinators

Training introduces coordinators to RFID equipment and the annual verification process. This training is required prior to anyone conducting annual inventory.