Georgia Tech Accounts Payable uses an automated invoice processing system to improve efficiency and ensure timely supplier payments. All supplier invoices must be submitted by email to apinvoices@gatech.edu. Invoices that do not follow the submission requirements will be automatically rejected and must be resubmitted. 

Invoice Requirements

To ensure invoices can be processed successfully, follow these requirements:

  • Be current dated (future-dated invoices cannot be processed)
  • Be submitted after goods are delivered or services are completed
  • Be billed to Georgia Institute of Technology or Georgia Tech
  • Include a valid purchase order (PO) number (PO-XXXXXXX). If the PO number is unknown, suppliers should contact their Georgia Tech department requestor
  • At least one physical business address must be included on the invoice for supplier verification purposes. 


The following are not accepted as invoices:

  • Proforma or Commercial Invoices  
  • Quotes and Estimates  
  • Order confirmation, Packing slips  
  • Statements  
  • Copies of purchase orders  

Only Final Invoices are accepted for payment. For additional assistance, contact Accounts Payable via the Supplier Services Portal. For additional assistance, contact Accounts Payable via the Supplier Services Portal.

 

 

Submitting an Invoice

  • Submit invoices via email to apinvoices@gatech.edu
  • Include one invoice per email
  • Attach the invoice as one PDF file
  • Include all supporting documentation within the same PDF
  • Do not include clickable links in the email
  • Do not include multiple invoices or multiple attachments

Accounts Payable processes payments for approved goods and services within 1–5 business days after receiving a complete request.

Requests that are incomplete, missing required documentation, or do not comply with Institute policies and procedures may be delayed or returned for correction. Payments will be processed once all requirements have been met.

 

 

Why Has My Invoice Not Been Paid?

Before contacting Payments and Reimbursements, confirm the following:

  • The invoice was sent to apinvoices@gatech.edu.  
  • The invoice was submitted as a PDF.  
  • Only one invoice was included in the email.  
  • A valid PO number was listed on the invoice.  
  • The PO has sufficient available funding.  
  • The invoice is not in match exception status. 

 

Need Help?

If all requirements have been met and payment is still outstanding, contact Payments and Reimbursements for assistance.